Daycare Contract Form

A daycare contract template is a form that can be used by a home daycare, a daycare center, or even a daycare group. The contract is between the daycare establishment and the parent(s) of the child(dren) who will attend the facility. The document includes information about the responsibilities of each party, the amount due for care, when that amount is due, and any other pertinent information the parent(s) should known. Parties to the agreement should read it before they sign it since it may be legally binding.

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What is a Daycare Contract?

A daycare contract is used for a group, center, or home child care business. The contract will be given to the parents or guardians of the child who is enrolling in the child care program. This contract serves to protect the daycare provider, the parents or guardians, and the child.

This contract requires the personal information for the child, the parents or legal guardians, and the child care provider. Additional information may be needed as well, including payment amounts and dates and information about the daycare's hours of operation.

The child care contract may be a legally binding contract that is very important, since it protects children. Any child care provider should review their contract to ensure it is appropriate for their program. Legal counsel can assist someone in creating this in-depth contract.

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Components of a daycare contract

These contracts should include:

• Names and ages of child(ren) that will be enrolled in child care
• Parent/guardian contact information
• Payment information, including:
  • Payment rate and schedule
  • Overtime rates, late fees
  • Any additional fees
  • Deposits
  • Provider’s right to end arrangement for any reason with a specified period of notice
  • Statement requiring payment during the termination period, regardless of child’s attendance
  • Provider’s right to terminate care without notice if parent misses payments

  How to create an in home daycare contract

  Your contract should include all of your agreement terms. You could start by looking at sample contracts online or working with an online template. You should consider including the following terms in your daycare contract:

  • Term of Contract
  • Contracted Hours
  • Hours of Operation
  • Payment Policies (amount, due dates, refund policy)
  • Overtime Rates/Late Pick-Up Fees
  • Returned Check Fees, Late Payment Fees
  • Holiday and Vacation Closures
  • Inclement Weather Closures
  • Absences
  • Illnesses - Can a sick child attend?
  • Medication
  • Medical Emergencies - Emergency contact information
  • Arrival and Departure Policies - How long can the parent stay at drop off? Who is allowed to pick up the child?
  • Discipline Policy
  • House Rules - Is there any trial period? Do you provide toilet training?
  • Termination - Is written notice required?
  • General Information - Daily schedule information
  • Abuse/Neglect Reporting
  • Confidentiality
  • Signatures

  Whether you choose to create your daycare contract from scratch or work from a template, it is a good idea to have legal counsel review your final contract to make sure that it is legally valid.